Meeting Requests

Meeting Requests gives you the ability to create a new event (meeting) on the device calendar, synchronize it to your computer workstation, and send a request for other participants to attend. 

A meeting request ultimately affects your calendar, but it originates from your NotifySync email since it is sending a message requesting attendance from another party.  Acknowledgements of the request in the form of an acceptance, decline, or tentative acceptance come through NotifySync email as well.

 

Sending a Meeting Request

1.  Choose the NotifySync icon from the Home screen.

2.  From the message list menu, select Request Meeting.

3.  In the To: field, enter (or use the Add Recipient option on the menu) the addresses of meeting attendees separated by commas.

4.  Enter an Event title.

5.  Enter a Location for the event.

6.  Check the All Day Event box if applicable.

7.  Enter the Begin and End time/date for the meeting.

8.  Select Send from the menu to send the meeting request and update your calendar.

 

Acknowledging Meeting Requests You Have Received

If you are a recipient of a meeting request email message, issued from a user on the same groupware server, you can accept, decline or tentatively accept the meeting appointment.  You can include a message for the organizer with your response.  When you respond, the email is removed from your Inbox and, in cases where you have accepted or tentatively accepted, your calendar is updated with the event.

Note:  Meeting requests sent to you from users on external groupware servers may appear as messages in your Inbox.  You can reply to these messages, however, you will not be able to accept or decline the meeting, nor will the request initiate a change to your calendar.

         

1.  Select the meeting request email from your Inbox.

2.  From the menu, select Accept, Tentative, or Decline.

3.  If you wish to include a message with your response, choose Yes at the prompt and enter a message.