Cleanup Settings

Cleanup Settings allow you to set conditions for automatic deletion of email in your device Inbox and any custom folder you created on the server and had mirrored to the device.  Options give you the ability to include unread mail and/or unacknowledged meetings in the cleanup.

Items selected for cleanup are placed in the Trash folder and remain there until the next day’s cleanup, when they are permanently deleted.  Cleanup routines run daily, at a time you specify, so your trash folder will always have one day’s worth of cleanup items in it.  This means you have 24 hours from the time your cleanup routine runs to retrieve items placed in the Trash.

•      The cleanup routine deletes local email only and does not affect email on the server.

•      Automated Email cleanup uses the trash folder only if the Use Trash Folder option is enabled in Email Settings.  Otherwise, Email selected for cleanup is immediately and permanently deleted.

•      If your device is in a low memory state, items selected for cleanup bypass the Trash folder and are immediately and permanently deleted.

 

1.  Select the NotifyLink icon from the Home screen.

2.  Select Preferences from the Options drop-down menu or the Preferences button.

3.  Select Cleanup from the Server options.

4.  Check the box beside Enable Cleanup to perform automatic email cleanup.  Leave unchecked to disable email cleanup.

5.  If cleanup is enabled, choose the Type of email cleanup:  Daily / Weekly / Monthly.

 

	Cleanup Settings
	Daily	Keeps a day’s worth of email in the Inbox or custom folder.  Automatic cleanup will occur daily for email over one day old.  (EX: Cleanup performed at 7 am on Tuesday cleans up email received prior to Monday 7 am.)
	Weekly	Keeps a week’s worth of email in the Inbox or custom folder.  Automatic cleanup will occur daily for email over one week old.  (EX: Cleanup performed at 7 am on Jan. 21st cleans up email received prior to 7 am on Jan. 14th.)
	Monthly	Keeps a month’s worth of email in the Inbox or custom folder.  Automatic cleanup will occur daily for email over one month old.  (EX: Cleanup performed at 7 am on May 9th cleans up email received prior to 7am on April 9th.)

6.  If you want unread email included in the cleanup, check the box beside the Cleanup unread messages option.

7.  If you want unacknowledged meeting invitations included in the cleanup, check the box beside the Cleanup unacknowledged meetings option.

8.  In the Next Cleanup Time field, enter the time of day the device should run the email cleanup procedure.

9.  Select Save from the menu.