Email Cleanup allows you to set conditions for automatic deletion of email in your device Inbox and any custom folder you created on the server and had mirrored to the device. Options give you the ability to include unread mail and/or unacknowledged meetings in the cleanup. You can also perform an immediate cleanup of email by using the Run Now feature.
Items selected for cleanup are placed in the Deleted Items folder and remain there until the next day’s cleanup, when they are permanently deleted. Cleanup routines run daily, at a time you specify, so your Deleted Items folder will always have one day’s worth of cleanup items in it. This means you have 24 hours from the time your cleanup routine runs to retrieve items placed in the trash.
If your device is in a low memory state the cleanup routine operates differently. Items selected for cleanup are immediately and permanently deleted from the device and the Deleted Items folder is emptied.
NOTE: The cleanup routine deletes local email only and does not affect email on the server.
NOTE: Automated Email Cleanup uses the trash folder only if the Use Trash Folder option is enabled in Email Settings. Otherwise, Email selected for cleanup is immediately and permanently deleted.
1. Select Start > Programs (WMP) > NotifyLink Preferences
2. Select Cleanup Settings > Email Cleanup.
3. Choose the Type of the email cleanup: None / Daily / Weekly / Monthly.
|
Type |
Action |
|
None |
Automatic email cleanups are not performed. |
|
Daily |
Keeps a day’s worth of email in the Inbox or custom folder. Automatic cleanup will occur daily for email over one day old. (EX: Cleanup performed at 7 am on Tuesday cleans up email received prior to Monday 7 am.) |
|
Weekly |
Keeps a week’s worth of email in the Inbox or custom folder. Automatic cleanup will occur daily for email over one week old. (EX: Cleanup performed at 7 am on Jan. 21st cleans up email received prior to 7 am on Jan. 14th.) |
|
Monthly |
Keeps a month’s worth of email in the Inbox or custom folder. Automatic cleanup will occur daily for email over one month old. (EX: Cleanup performed at 7 am on May 9th cleans up email received prior to 7am on April 9th.) |
4. In the Run at: field, enter the time of day the device should run the email cleanup procedure.
5. If you want unread email included in the cleanup, check the box beside the Cleanup unread messages option.
6. If you want unacknowledged meeting invitations included in the cleanup, check the box beside the Cleanup unacknowledged meetings option.
7. Select Done to exit and allow the cleanup to occur according to the settings or Run Now to perform the cleanup now.