Meeting Requests

You can create, receive and respond to meeting requests on the device. 

Meeting requests, issued from a user on the same groupware server, appear in both the email Inbox and on the Calendar.  In the Calendar, the invitation appears in the appointed time slot with a dotted line around it.  You can respond to an invitation in the Calendar application or you can open the meeting’s Info screen from Mail and respond to it there.

Note: Meeting requests sent to you from users on external groupware servers may appear as messages in your Inbox.  You can reply to these messages, however, you will not be able to accept or decline the meeting, nor will the request initiate a change to your calendar.

The icon in the lower-right corner of the Calendar screen indicates the number of new invitations you have, as does the Calendar icon on the Home screen.   

       

 

Things to know about Meeting Requests on iOS Devices

•      Since meeting invitations are sent as emails, mail synchronization must be enabled in order to receive invitations.  If disabled, the invitation will not appear in either the Mail or Calendar application.

•      When you respond to a meeting invitation from your device, it issues an email and a calendar update to the meeting organizer.  Depending on the groupware you are using, the PIM server may also send a response email, resulting in the organizer receiving two response emails from you.  You can suppress the email sent directly from the device by enabling a filter on the NotifyLink Client Web.

From the NotifyLink Client Web home page, select PIM > Calendar > Calendar Control Options, then enable the Filter Meeting Response option.

•      It is necessary to set the Exchange ActiveSync account associated with your NotifyLink user account as the default if you wish to create meeting requests on the device.

•      Meeting invitations sent from the device are created in the Calendar application.  You must be viewing your Exchange account calendar or All Calendars to create an invitation. 

 

Respond to an invitation in Calendar:

1.  Tap a meeting invitation in the calendar or tap the meeting invitation icon to display the Event screen and tap an invitation.

         

2.  In the Info screen:
You can set an Alert to sound prior to the meeting or Add Comments to be included with the email response to the organizer.
Tap Accept, Maybe, or Decline.  A response email, including any comments you added, is sent to the organizer.

Note:  If you accept, or tentatively accept the meeting, you can change your response later.  You can also change your comments by tapping Add Comments.

 

Open and respond to a meeting invitation in an email message: 

Tap the invitation.  You can manage and respond to the invitation here as well.

 

Create and Send a Meeting Invitation

1.  Select the Calendar application and make sure you are viewing All Calendars or the calendar file associated with your Exchange account.

2.  Tap + to create an event with invitees.

3.  Enter the event specifics, then tap Invitees and select contacts from your contact list or enter email addresses.

4.  Tap Done to return to the Add Event screen.

5.  Tap Done to send the invitation.  The event will appear on your calendar.