Cleanup Settings

 

Set default cleanup settings for email on user devices.  Cleanup Settings allow you to set conditions for automatic deletion of email in the device Inbox and any custom folder created on the server and mirrored to the device.  Options give you the ability to include unread mail and/or unacknowledged meetings in the cleanup.

The cleanup routine’s first step is to empty the trash (Deleted Items) folder of contents deposited there since the last automatic cleanup.  Cleanup routines run daily so your trash folder will always have one day’s worth of deleted items in it. 

 

B Indicates a setting that can be locked.  
Place a checkmark in the box beside “Locked” to prevent users from changing the setting from their device.

1.  For Global Device IT Policies:

Select Global IT Policies > Device Policies > Cleanup Settings

For User Device IT Policies:

Select User Administration and highlight a user.

Select User IT Policies > Device Policies > Cleanup Settings

2.  Choose the Cleanup Type B of the email cleanup:  None / Daily / Weekly / Monthly.

Type

Action

None

Automatic email cleanups are not performed.

Daily

Keeps a day’s worth of email in the Inbox or custom folder.  Automatic cleanup will occur daily for email over one day old.  (EX: Cleanup performed at 7 am on Tuesday cleans up email received prior to Monday 7 am.)

Weekly

Keeps a week’s worth of email in the Inbox or custom folder.  Automatic cleanup will occur daily for email over one week old.  (EX: Cleanup performed at 7 am on Jan. 21st cleans up email received prior to 7 am on Jan. 14th.)

Monthly

Keeps a month’s worth of email in the Inbox or custom folder.  Automatic cleanup will occur daily for email over one month old.  (EX: Cleanup performed at 7 am on May 9th cleans up email received prior to 7am on April 9th.)

3.  In the Time field, enter the time of day the device should run the email cleanup procedure.  Enter in military format.  Ex. 11:15 pm = 23:15

4.  If you want unread email included in the cleanup, check the box beside Cleanup Unread Items.

5.  If you want unacknowledged meeting invitations included in the cleanup, check the box beside Cleanup Unacknowledged Meetings Requests.

6.  Click Apply Changes to save the changes and then Close to exit.