Calendar

The Calendar Sync Settings allow you to enable calendar synchronization, set a synchronization range for your calendar events, and configure control options associated with the Calendar.

Location: Select the PIM tab, then click on the Calendar button.

1. Select PIM > Calendar

2. Synchronize Appointments With Device. Check this box to enable calendar synchronization from the server to your device.

NOTE: Enabling calendar synchronization will not work unless you have PIM synchronization enabled in the Control options.

3. Send Meeting Invitation Messages To Device. Check this box to enable sending a notification to the device Inbox that allows the user to ‘Accept’ or ‘Decline’ a meeting. If disabled, the event is synchronized to the device calendar, but no notification is sent to the Inbox.

4. Delete Invitations From Device. Choose the condition(s) under which meeting invitations are deleted from the device Inbox.

No	All invitations remain in the Inbox.
Only Accepted	Only accepted meeting invitations are removed from device Inbox.
Only Declined	Only declined meeting invitations are removed from device Inbox.
Only Tentative	Only tentative meeting invitations are removed from device Inbox.
Accepted/Declined	Accepted/declined invitations are removed; Tentative invitations remain.
Accepted/Tentative	Accepted/Tentative invitations are removed; Declined invitations remain
Declined/Tentative	Declined/Tentative invitations are removed; Accepted invitations remain.
All Responded	Any meeting invitation to which user has responded is removed from the device Inbox.

Note: The recommendation for ActiveSync users is to use “All Responded.”

5. Delete Declined Meetings From Server. Sun users may check this box to send a delete notice to the server for meeting invitations they have declined on the device.

6. Delete Cancelled Meetings From Server and Device. Sun CalDAV users may check this box to send a delete notice to the server and device for meeting invitations that have been cancelled

7. Filter Meeting Response Emails From Device. Users operating on ActiveSync devices can check this box to suppress the meeting response email sent directly from ActiveSync devices to the meeting organizer. If enabled, the device will send only a calendar update to the organizer. (Some mail servers also send a response email to the organizer. Checking this box eliminates duplicate notices for the organizer.)

8. Set the Calendar Time Zone. This is the time zone used when one is not specified with an appointment.

9. Set the Synchronization Range. Specify number of weeks prior to today and number of weeks from today. The server will only send calendar items to the device that are within the time range specified. A recurring calendar item, however, will be sent to the device as long as one occurrence is within the range.

Weeks before today	Choose from 0 to 104 weeks	Default is 0 weeks
Weeks from today	Choose from 1 to 104 weeks	Default is 26 weeks

10. Choose Calendar Folders. CommuniGate Pro users may choose a default calendar folder. Click the Choose Calendar Folders button.

Choose Calendar Folders

Choose Calendar Folders is supported for users interfacing with the following servers: CommuniGate Pro, Exchange, GroupWise 7 or 8, Kerio, Scalix CalDAV, Sun, and Zimbra.

1. Click the Choose Calendar Folders button from the Calendar Sync Settings page.

2. Select the calendar folders to synchronize.

3. Users with the NotifyLink for BlackBerry application, choose the default calendar folder from the drop down list. This is the calendar folder that receives new and changed calendar events from the device.

4. Click the Update Calendar Folders button to save your changes and Close to exit.