Security

The Security rules allow you to configure several layers of the NotifyLink security system. 

Message Content Encryption

Message/PIM content encryption is one of several layers of security incorporated into the NotifyLink system.  It serves to keep notifications private and foil the attempts of Internet eavesdroppers.  When a message is retrieved from the mail server it is encrypted before passing to the wireless device.  When it reaches the device it is decrypted and placed in the device’s Inbox.  The reverse is true as well.  Messages originating from the device, including replies and forwards, are encrypted before leaving the device and decrypted at the NotifyLink Enterprise Server. 

The NotifyLink Enterprise Server and Enterprise Client support both AES and Triple DES encryption algorithms.  Each is an effective encryption method for protecting data in motion.

Authentication Password

The authentication password verifies the identity of the user/device at registration and at every synchronization session, providing a layer of security from the device to the NotifyLink Web/HTTP server.

 

Location:  Select the General tab, then click on the Security button.

 

1.  Select General > Security

Encryption Key Rules

2.  Check the box under Encryption Key Rules to Enable encryption for this mailbox.

3.  Choose the Encryption Type:  AES or Triple DES.
The encryption rules only apply if the encryption type is supported for your device.  A 32 byte encryption key is automatically generated when your device is registered.

4.  Under Key Synchronization Rules choose whether encryption key should be automatically synchronized to (recommended) or manually entered on the device.

Device Authentication Settings

5.  You can create a new authentication password.  Generate a random one or enter one manually. 

      Caution:  If you are making a change to the password after you have registered your device, make sure you change the password on the device too.  The password on the device must match the password on the server.  Change the password on your device from NotifyLink Preferences > Security Settings > Authentication Settings.

Device Security

6.  In the event that your device is lost or stolen, you can remotely enforce security options on the device in order to protect the data.  Use one or more of the following options:

Remove Mailbox	Removes your mailbox account from the device and puts the device in a pre-registration state.
Clear Device	Removes all NotifyLink application data from the device, including messages, contacts, calendar and tasks.  The device will lock requiring the password for access.
Clear Device and Cards	Removes all NotifyLink application data from the device and from any SD card that is inserted into the device.  This includes all messages, contacts, calendar, and tasks.  The device will lock requiring the password for access. Note:  Any file on the card that is in use or is read-only will be skipped over and left on the card.
Remote Wipe	This option appears, instead of the three above, if the device associated with your account is an ActiveSync device.  The specifics of how Remote Wipe operates may vary by the model and operating system version of the device.  See device user guides for details.

 

The page also displays when the last Clear Device command was sent to the device and when the device received it.  The success of the remote commands depends on timing and whether the wireless device connects in order to receive the message.  This information can give an idea of whether or not the command was successful.

NOTE: Always notify your administrator when a device has been misplaced.  Best practice, in addition to using the remote commands, is to remove your user account from the NotifyLink server to ensure that no further data gets to the device.

7.  Click Apply Changes to save any changes made to the information on this page.